Settlement of Accountabilities

Who may avail?

UP students, Faculty, REPS and Admin staff with accountabilities

Requirements

Email request/inquiry
UP ID/Temporary library card/ Form 5

Steps to follow (Client)

1.Send a request to settle accountabilities.

2.Receive email regarding accountability details and payment instruction/s.

3. Send payment.

4. Receive feedback.

Steps to follow (Agency)

1.1. Receive email request.

1.2.Retrieve and verify book card/s.

1.3. Compute cost/fine based on UP Libraries’ guidelines.

1.4. Seek approval from the Head of the Technical section.

1.5.Provide cost details of accountabilities.

3.1. Receive payment and clear accountabilities.

3.2. Send email confirmation.

Fees to be Paid

P2.00 per day (Exclusive of Saturdays, Sundays and Holidays)

Processing Time

31 Minutes

Person Responsible

Circulation Personnel,College of Science Library

Library Coordinator,College of Science Institute Libraries

Head of the Technical Section,College of Science Library

Settlement of Accountabilities for Unpaid Fines

This involves addressing outstanding financial obligations in the CS libraries.

Who may avail?

UP students, Faculty, REPS/Admin staff with accountabilities

Requirements

UP ID or Borrower’s name and student/faculty/employee number

Steps to follow (Client)

1.Proceed to the CS Library’s Circulation Section or Institute Libraries.

2.Provide lost book/s information.

3.Receive email regarding accountability details and payment instruction/s.

4.Send payment.

5.Receive official receipt.

Steps to follow (Agency)

1.None.

2.1.Receive formal declaration for the lost book/s.

2.2.Retrieve book card/s and inventory slip/s.

2.3.Assess and compute cost of the book and book fines (per book).

2.4.Provide cost details of the lost book/s.

4.1.Issue and send the official receipt from the collecting officer.

4.2.Clear the settled account in the library databases (BUKLOD, Delinquent Database, and CRS-library accountability module)

4.3. Indicate the lost and settled, and the official number in the book card and inventory slip.

4.4. Report the new status of the book to the Technical Section to change its status in the Integrated Library System (BUKLOD).

Fees to be Paid

Actual Price of book/s plus 50% of the actual price and a fine if applicable.

Processing Time

1 Hour and 9 minutes

Person Responsible

Circulation Personnel,College of Science Library

Library Coordinator,College of Science Institute Libraries

Head of the Technical Section

Collecting Officer,College of Science Library

Settlement of Accountabilities for Lost Books

This involves addressing outstanding financial obligations and lost items.