Guidelines

Library Access Guidelines: Steps & Requirements

CS Library Guidelines for 1st Semester AY 2025-2026

Citizen’s Charter: Library and Research Services for Online and Onsite Learning

Step 1

Registration Requirement

Step 2

Accessing the Library Premises & Spaces

Step 3

Accessing the Library Collection
  • Registration in the CSLIB Patron Monitoring Database is required to access library resources and services.
  • Registration can be done at the Information Section, 1st floor, College of Science Library.
  • For Freshies//First time/Returning Students, online registration is also available through this link. https://tinyurl.com/CSLibUserIDReg

Registration Details for Different Users

  • New UP Students

– Go to the Information Desk with your Form 5 (current semester) and valid ID.
– Undergo data encoding and picture taking to complete registration.

  • Returning UP Students

–  Go to the Information Desk with your Form 5 (current semester) and valid ID.
–  Update your exitsing records as needed.

  • Student with Lost ID

–  A temporary ID may be issued upon presentation of Form 5 for the current semester.
–  The issuance of a temporary ID should be done by your College Library.

  • Non-UP Users

–  See rate and requirements below.

USERS RESEARCH FEE ACCESS RESTRICTION REQUIREMENTS
  • Researchers
  • Graduate Students
  • Government Researchers
  • Php50.00 /day
  • Php50.00 /day
  • Free (with letter of request)
  • ROOM USE ONLY (Mondays only)
  • 8:00 AM to 5:00 PM
  • Valid government-issued ID
  • A letter from your office to the Head Librarian of the CS Library outlining the objective and research topic is required.
  • Undergraduate Students
  • Php25.00 /Day
  • ROOM USE ONLY (Mondays only)
  • 8:00 AM to 5:00PM
  • Valid government-issued ID
  • A letter from your school to the Head Librarian of the CS Library outlining the objective and research topic is required.
  • High School Students
  • PHP10.00 /day
  • ROOM USE ONLY (Mondays only)
  • 8:00 AM to 5:00PM
  • Valid government-issued ID
  • A letter from your school to the Head Librarian of the CS Library stating the purpose and the research topic is required.

Note: Students should arrange an appointment in advance and be accompanied by their teacher(s) throughout their visit. Please make an appointment by calling
(02) 981-8698.
  • Alumni
  • 5 Free Visits (per Semester or Mid-Year)
  • Php20.00 /Day
  • Php120.00 /Month
  • Php225.00 /Semester
  • Php450.00 /Year
  • ROOM USE ONLY
  • Valid government-issued or school ID

A. Using UP RFID

  1. Tap your UP RFID card on the RFID scanner at the entrance.
  2. Possible outcomes:

–  WELCOME: Access granted; proceed inside the library.
–  REGISTERED WITH INCOMPLETE DETAIL: Note the on-screen message and proceed to the Information Desk for processing.
–  NO RECORDS FOUND: Proceed to the Information Desk for data encoding and picture taking.

B. Without UP RFID

  • If already registered, enter your student number (without a dash) using the keyboard in front of the database monitor at the entrance.

C. Using Old UP ID or Temporary ID with Barcode

  • If already registered, scan the barcode at the back of your ID on the Barcode Scanner beside the keyboard in front of the database monitor at the entrance.

D. Library Spaces Guidelines

  • Upon entry, you may access the following library spaces. Kindly observe the guidelines for each area to help keep our library safe, inclusive, and conducive to learning for all.

Kindly see the Institute Libraries page for more information. (insert link to Insti Libs page)

Library Spaces Locations Features Guidelines
  • Study Nook
  • CS Library Atrium
  • Open 24/7
  • Tables for group study, collaborations, group projects, and individual research.
  • 145 seating capacity
  • Charging ports
  • Wi-fi access
  • Whiteboards
  •  Closed-door policy from 9:00 PM to 5:00 AM (no entry, no exit between these hours).
  • Please limit noise in the library to avoid disturbing those who are studying.
  • Food and beverages are allowed.
  • Unplug the electric fans when not in use.
  • Individual Reading Area
  • First Floor
  • Open 7:00 AM to 6:00 PM
  • 70 individual carrels for studying.
  • Aircondition
  • Charging ports
  • Wi-fi access
  • Two (2) desktop PCs for student use
  • Snacks and drinks are allowed.
  • Meals should be eaten at the designated Eating Area on the first floor.
  • Discussion Rooms
  • First Floor
  • Open 8:00 AM to 6:00 PM
  • 2 Rooms
  • Aircondition
  • Discussion table for group study, collaborations, and projects
  • Charging ports
  • Whiteboard
  • Wi-Fi Access
  • Minimum of four (4) maximum of seven (7) students.
  • Three (3) hours per usage.
  • First come, first served. Go to the Circulation Desk to get access.
  • PWD Table
  • First Floor
  • Open 7:00 AM to 6:00 PM
  • Discussion Table for four (4) people
  • Aircondition
  • Charging ports
  • Wi-Fi Access
  • The table is reserved for PWD users only.
  • Eating Area
  • First Floor
  • Open 7:00 AM to 6:00 PM
  • Two tables designated for eating meals.
  • 8 seating capacity.
  • Please use the eating area only for dining so others may use it as intended.
  • Observe cleanliness at all times. Clean as you go.
  • Unplug the electric fans when not in use.
  • Reading Area
  • Second Floor
  • Open 8:00 AM to 6:00 PM
  • Discussion tables for group study, collaborations, and projects
  • Individual carrels for individual study or research
  • 86 seating capacity.
  • Computer stations for online classes
  • Aircondition
  • Charging ports
  • Wi-fi access
  • Whiteboards
  • Drinking station
  • Snacks and drinks are allowed.
  • Meals should be eaten at the designated Eating Area on the first floor.
  • Unplug the electric fans when not in use.
  • Cozy Zones
  • Second Floor
  • Open 8:00 AM to 6:00 PM
  • Sofas for lounging, resting, or napping.
  • Belongings should not be left unattended and used to reserve space.
  • Reference Area
  • Second Floor
  • Open 8:00 AM to 6:00 PM
  • Discussion tables for group study, collaborations, and projects
  • 28 seating capacity
  • Aircondition
  • Charging ports
  • Wi-fi access
  • Snacks and drinks are NOT allowed.
  • Please limit noise in the library to avoid disturbing those who are studying..
  • Institute Libraries

Please note:

  • Library users are responsible for their own things. CSLIB will not be liable for any loss. Please refrain from leaving your stuff on tables and chairs to reserve spaces. Unattended personal belongings will be confiscated by CSLIB staff.
  • Library spaces are intended for studying and group discussions so please refrain from playing games (cards and online games) inside the library and study nook area.
  • Observe proper decorum to maintain a respectful and comfortable environment for all users.

A. Library Books (Physical)

  1. CS Libraries have an open shelf policy meaning there are no reserve books. All books (Circulation & Filipiniana) can be borrowed by UP Students, Faculty, REPS, and Admin staff.
    • Enrolled Students: 2 weeks
      1. Undergraduate students – 5 books
      2. Graduate students – 10 books
    • UP Faculty: 1 month, 10 books
    • REPS: 2 weeks – 10 books
    • Admin Staff: 2 weeks – 5 books
    • Non-UP users are restricted to room use only for physical books
  1. Students, faculty, or staff with overdue loans or unpaid fines will not be allowed to borrow or renew materials until the item is returned and the corresponding fines are settled.

B. Theses and Dissertation

  1. CS Libraries’ Theses and Dissertation collection is for room use only.
  2. For online access to a specific thesis or dissertation, please refer to the CSLIB Citizen’s Charter, Section 1.3. Theses and Dissertations.

C. CSLIB eBook Hub

  1. Access is exclusive to enrolled CS students, faculty, REPS, and admin staff, as well as students from other colleges enrolled in CS subjects.
  2. How to register:
  3. For more details, see the eBook Hub Advisory and the CSLIB Citizen’s Charter, Section 1.1. eBook Hub Registration & Access.

D. Open Access Materials and Subscribed Databases

  1. On campus, you can access Open Access materials and subscribed databases using your U.P. Mail.
  2. For remote access, login through OpenAthens with your U.P. Mail credentials. Just go to https://my.openathens.net/, and login with your U.P. Mail.
  3. Need Assistance?
    • Visit your Institute Libraries or approach CSLIB staff for help.
    • You may also email us at cslib@science.upd.edu.ph.
    • If you encounter access issues, please email us with the details of your request.
  4. For more information, refer to the CSLIB Citizen’s Charter:
    • Section 2.3. Document Delivery Service (Subscriptions)
    • Section 2.4. Document Delivery (Open Access).